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Purchasing News  

 

November 2018: Warehouse Drivers move to Food Services Department.

 

January 2019: Informed K12 is released to schools for routing purchase requisitions.

 

March 15, 2019: deadline for submitting Change Orders to Purchasing Department.

 

March 20, 2019: Public Surplus website is released to District schools and sites for available furniture.

 

April 1, 2019: District Movers transfer to FMOT / Operations Department.

 

April 29, 2019: Deadline for 2018/19 purchase requisitions to be received in Purchasing Department.  

 

 

 

HUSD Internal Use Only

Forms for Internal Use Only

SUBMIT A PURCHASE REQUISITION

If you have an Informed K12 login, click HERE for a link to Informed K12 login page.

 

If you do not have an Informed K12 login, you can still initiate a requisition, click HERE  to initiate a purchase request.

 

Informed K12 FAQs: Click HERE

 

 

REFERENCE DOCUMENTS

Purchasing Department Services Information Guide

Information about what is required for efficient processing of PRs and other services that are provided. Also includes contact information.        rev Oct 8, 2018

 

FORMS

Surplus Disposal Request Form

Use this form to list and request pick up and disposal of surplus property items. Create a work order and attach this completed form.  Read and follow instructions on form. 

Pre-Approval to Purchase Without A Purchase Order (PATPWAPO)

Used when a purchase is required from a supplier that will not accept a District purchase order. Read instructions on form.  

Independent Contractor Agreement (ICA) (rev03/16/18)

Required for all services provided by an independent contractor. The agreement must be filled in / completed by District Site Administrator, signed by both parties and submitted with a W9 and a Purchase Requisition.

Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

ICA Scope of Work Checklist

Complete and submit with the ICA. 

Amendment for Contract / Agreement

Use this form to make changes to an existing contract or agreement. Must be filled in / completed by District Site Administrator, signed by both parties. Submit with a Purchase Requisition. Contracts with a total that is equal to or over $5,000 must have pre-approval by the Board of Trustees. 

Special Event Liability Insurance Questionaire

Required for all events at our schools and sites when rented products or services listed on the form will be provided by an outside source.  Submit with your PR, Independent Contractor Agreement, Insurance Certificate and W9 attached. 

W9 Form

First page is filled in, signed by the vendor and submitted with purchase requisition.  The W9 instruction pages are for reference only and do not get submitted. 

 

For Maintenance and Public Works

Contractor Services Agreement

For public works and/or maintenance services under the bid threshold. Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

Agreement for Construction Inspector of Record Services

To be used for Inspector of Record (IOR) services. Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

PWC100 Fill In Form (rev 8/7/18):

Use to provide information required for filing prevailing wage projects with the DIR. Fill in completely and submit with appropriate support documents including a purchase requisition.

 

Purchasing Catalogs and Approved Provider Lists

2018-2019 Technology Standards Catalog 

This catalog includes the standards established by EIT for the District. 

Includes vendors and pricing for use in preparing your PR.  

Requests for exceptions to the standards must be pre-approved by EIT.    

 

Approved Charter Bus List

(current as of 11/13/18)

Only charter bus companies who are on this list may be used.  

 

Contact Transportation Department to:

- Get approval to use a provider that is not on the list;

- Request adding a provider to the approved list.