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Purchasing Team News

 

HUSD Internal Use Only

Forms for Internal Use Only

Surplus Disposal Request Form

With attachment for more than 7 items. Use this form to list and request pick up and disposal of surplus property items. Create a work order and attach this completed form. Read and follow instructions on form. 

 

Pre-Approval to Purchase Without A Purchase Order (PATPWAPO)

Used when a purchase is required from a supplier that will not accept a District purchase order. Read instructions on form.  

 

Independent Contractor Agreement (ICA) (rev03/16/18)

Required for all services provided by an independent contractor. The agreement must be filled in / completed by District Site Administrator, signed by both parties and submitted with a W9 and a Purchase Requisition.

Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

 

ICA Scope of Work Checklist

Complete and submit with the ICA. PR should be on top of packet with documents attached.

 

Amendment for Contract / Agreement

Used to make changes to an existing contract or agreement. Must be filled in / completed by District Site Administrator, signed by both parties. Submit with a Purchase Requisition. Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

 

Special Event Liability Insurance Questionaire

Required for all events at our schools and sites when rented products or services listed on the form will be provided by an outside source.  Submit with your PR (on Top), Independent Contractor Agreement, Insurance Certificate and W9 attached. 

 

W9 Form

First page is filled in, signed by the vendor and submitted with purchase requisition.  The W9 instruction pages are for reference only and do not get submitted. 

 

For Maintenance and Public Works

 

Contractor Services Agreement

For public works and/or maintenance services under the bid threshold. Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

 

Agreement for Construction Inspector of Record Services

To be used for Inspector of Record (IOR) services. Contracts equal to or over $5,000 must have pre-approval by the Board of Trustees. 

 

PWC100 Fill In Form (rev 8/7/18)):

Use to provide information required for filing prevailing wage projects with the DIR. Fill in completely and submit with appropriate support documents including a purchase requisition.

 

Purchasing Catalogs and Approved Provider Lists

2018-2019 Warehouse Catalog (updated 4/12/18) - which includes:

Contact Information

Section 1 Stocked Items: Stores items that are charged back to the sites. 

Section 2 Non-Stocked Items: Items that are available in the warehouse for Free while supplies last.

Sample Forms: Sample of the warehouse order form and the Stores Issue Delivery Slip.

 

2018-2019 Technology Standards Catalog 

This catalog includes the standards established by EIT for the District.  The vendor names and pricing for use in preparing your PR.  Requests for exceptions to the standards must be pre-approved by EIT.    

 

2017-2018 Approved Charter Bus List

Only charter bus companies who are on this list may be used.  Contact Transportation Department to request adding a provider to the approved list.